Wirraka Maya Health Services Aboriginal Corporation is an Aboriginal Community Controlled Health Service designed to ensure our clients' journey through the health system meets their medical, health, social and cultural needs with a vision that Aboriginal and Torres Strait Islander people in the Pilbara have the opportunity to live a health life, with access to culturally appropriate, holistic primary and allied healthcare; social and emotional wellbeing services and education.
Job Description
We are seeking an Executive Assistant to join our team at Wirraka Maya Health Service Aboriginal Corporation. As the Executive Assistant, you will play a crucial role in supporting the efficient operation of the Administration department. Key responsibilities and tasks include:
Providing high-level administrative support to the executive team, including managing schedules, coordinating meetings, and handling correspondence.
Preparing and editing documents, reports, and presentations for internal and external distribution.
Assisting with the organisation of special events, conferences, and other executive functions.
Managing travel arrangements and accommodation for the executive team as required.
Handling confidential information with discretion and professionalism.
Acting as a point of contact between executives, employees, clients, and external partners.
Undertaking ad-hoc administrative tasks to ensure the smooth running of the office.
This is a permanent full-time position that offers an exciting opportunity to contribute to the effective functioning of our organisation. If you are a proactive individual with excellent organisational skills and a keen eye for detail, we would love to hear from you.
Desired Skills and Experience
Desired Skills and Experience:
Proven experience as an executive assistant or in a similar role
Excellent organisational and time management skills
Proficient in MS Office and other relevant software
Outstanding communication and interpersonal abilities
Ability to multitask and prioritise daily workload effectively
Discretion and confidentiality in handling sensitive information
Attention to detail and problem-solving skills
Knowledge of office management systems and procedures
Flexibility and adaptability to work in a dynamic environment
A proactive approach with the ability to take initiative